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    POSITION OF EXECUTIVE SECRETARY WITHIN THE LOCAL AND REGIONAL COUNCILS

     Reference No. Government Gazette dated 09/12/2022


    General Public   

    Definite  

    Administrative and Managerial
    Published Date: 09/12/2022 12:00
    Closing Date: 19/12/2022 17:15
    Ministry: Ministry for the National Heritage, the Arts and Local Government
    Department: Local Government Division

Attachment
View File Maltese 
View File English 
View File Annex A 
View File Annex B 
This call supersedes the call for the Position of Executive Secretary within the Local and Regional Councils, within the Local Government Division in the Ministry for the Heritage, the Arts and Local Government published in the Government Gazette No 20,946 on 21st October 2022. Applicants who submitted an application in terms of the above-mentioned call need not re-apply.

1. The Local Government Division (LGD) within the Ministry for National Heritage, the Arts and Local Government, wishes to identify suitable persons who could be recommended to fill the Position of Executive Secretary in any of the Local/Regional Councils (Councils) shown in Annex ‘A’ attached to this call. 


The following remuneration based on the salary scales of the Public Service, and according to Regulation 4(2) of the Local Councils (Human Resources) Regulations (Subsidiary Legislation 363.20), shall be payable to Executive Secretaries in Local Councils.

3.1 Where the Council size is:

i. 9 to 13 members, not more than the maximum of Scale 5
ii. 7 members, not more than the maximum of Scale 6
iii. 5 members and Regional Councils Executive Secretaries, not more than the maximum of Scale 7.

3.2 Persons employed as Executive Secretaries for the first time shall be placed on the second notch below the maximum of the respective scale. The Executive Secretary whose contract is renewed by the same Council shall not be subject to any other probation.

3.3 An Executive Secretary whose contract with the Council is terminated and enters into a new contract with a different Council, shall be subject to a probation for a period of one year and shall be paid the maximum of the relative salary scale.

3.4 An Executive Secretary is also entitled to the following benefits:

i. A Performance Bonus of up to a maximum of 15% in line with policy and procedures as in force from time to time and subject to satisfactory performance (up to 10% determined by the Council and up to a further 5% determined by the LGD).
ii. Disturbance Allowance of €1,500 per annum for Salary Scale 5, and €1,000 per annum for Salary Scale 6 and 7.
iii. All inclusive Communication Allowance of €815 per annum.
iv. All inclusive Transport Allowance of €1,000 per annum.

3.5 In the case of Public Officers/Public Sector employees, they are entitled to:

i. retain all inherent rights enjoyed in the Public Service/Public Sector during the engagement period with the Local Councils.
ii. retain their substantive grade/indefinite status with the Malta Public Service or Public Sector entity.
iii. have their period of appointment as Executive Secretary deemed as ‘Service in the Grade’ for the purpose of computation of length of service, seniority, salary, progression and, where applicable, for Treasury pension purposes.

3.6 Candidates who are public officers, i.e. those who hold an appointment in a post/position in terms of Article 110 of the Constitution, may only apply for vacancies for positions in a Council where the position is the same salary scale or higher than their current appointment.

Duties

4.1 The job duties for the position of an Executive Secretary may be viewed in Annex B attached to this Circular.

Eligibility

5.1 By the closing time and date of this call for applications, applicants must be:

i.          a. citizens of Malta; or
b. citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or
c. citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or
d. any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or
e. third country nationals who have been granted long-term resident status in Malta under regulation 4 of the Status of Long-Term Residents (Third Country Nationals) Regulations, 2006 or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the Family Reunification Regulations, 2007; or
f. in possession of a residence document issued in terms of the “Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations”.

The advice of the Citizenship Unit within Community Malta Agency and the Expatriates Unit within Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

ii. Proficient and able to communicate effectively both verbally and in writing in the Maltese and English languages.

AND

iii a. In possession of a recognized Master’s degree at MQF Level 7 (subject to a minimum of 90 ECTS/ECVET credits, or equivalent*) in Business Administration and/or Management or in related subject areas.

*A recognised Master’s qualification with a minimum of 60 ECTS/ECVET credits is only accepted subject to an MFHEA formal Master’s recognition statement being submitted with the application.

OR

b. In possession of a recognised Bachelor’s degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent*) in Business Administration and/or Management or in related subject areas with two (2) years relevant work experience.

*A recognised Qualification comparable to 180 ECTS/ECVET credits, as applicable, is only acceoted subject to an MFHEA formal recognition statement being submitted with the application.

OR

c. In possession of a recognised Diploma at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent*) in Business Administration and/or Management or in related subject areas with (5) years relevant work experience.

*A recognised qualification comparable to 60 ECTS/ECVET credits, as applicable, is only accepted subject to an MFHEA formal recognition statement being submitted with the application.

OR

d. In possession of a recognised qualification MQF level 4 (subject to a minimum of 120 ECTS/ECVET credits, or equivalent*) in Business Administration and/or Management or in related subject areas with seven (7) years work experience.

*A recognised qualification comparable to 120 ECTS/ECVET credits, as applicable, is only accepted subject to an MFHEA formal recognition statement being submitted with the application.

OR

e. Public Officers in Salary Scales 5 to 7 (both Scales included) and Public Sector employees at a comparable level of responsibility, who are confirmed in their current appointment.

OR

f. Public Officers in Salary Scales 8-11 (both Scales included) and Public Sector employees at a comparable level of responsibility, who are confirmed in their current appointment, with three (3) years relevant work experience.

OR

g. Those persons currently being an Acting or Deputy Executive Secretary in a local or regional council on the date of this call.

iv. Public Officers applying for this Position must be confirmed in their current appointment

5.2 (i) Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

(ii) Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered. Such candidates are to submit evidence that they have been approved for the award of the qualification in question.

(iii) Furthermore, candidates who are currently following a recognised programme of study at a higher MQF level than that requested above will also be considered. Such candidates are to submit evidence that they have successfully completed the necessary ECTS/ECVETS credits, or equivalent, and attained the required MQF level, by the closing time and date of the call for applications.

5.3 Furthermore, candidates who have not yet formally obtained the qualification specified in paragraphs 5.1(iii) eligibility requirements or else as indicated in paragraph 5.2 will still be considered provided that they submit evidence that they are in the final phase of their course leading to such qualification. Appointees must obtain, or be approved, for the award of such qualification by the 31 May, 2023. If this stipulated deadline for the attainment of such qualification is not met, the appointment will be, for this reason, automatically terminated.

(a) The probation period and progression entitlement (as the case may be) start to count from date of appointment.

(b) Such appointees will not benefit from any allowances until attainment of, or are approved for the indicated qualification referred to in clause 5.1(iii) and 5.2.

5.4 Applicants must be of conduct which is appropriate to the Position applied for. In the case of applicants who are already in the Malta Public Service, the GP 47 is to be requested by HR Unit of the ministry /department issuing the call for application from the Director responsible for HR where applicants are serving. Whilst in the case of Public Sector employees performing duties in the Public Service and RSSL employees, the HR Unit of the ministry /department issuing the call for application must request a record of any period of work on reduced hours or on a part-time basis, unpaid leave including unpaid sick leave and/or any periods of absence from duties, and any records of any disciplinary action that may have been taken (in the absence of which it will be understood that no disciplinary action was ever taken). In the case of Public Sector employees performing duties in the Public Service, the HR Unit of the ministry /department issuing the call for application will request confirmation from the Director responsible for People Management of the Ministry (where applicants are performing duties) that they are officially performing duties in such MinistryThose applying from outside the Public Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details.

5.5 Applicants must be eligible to take up their appointment, not only by the closing time and date of this call for applications but also on the date of appointment.

5.6 Applicants are obliged to immediately inform the Selection Board (if result has not yet been published, in which case the application should be withdrawn by the applicant) or the HR Unit within the LGD (if result has been published) upon any change in the status of their appointment from the date of submission of their application until the closing date, or upon being called for appointment as a result, of this call for application, as the case may be. Non-observance of this instruction may lead to disciplinary action. On its part, at the start of the interview, the Selection Board will request the candidate to declare any changes in status of his/her current appointment from the date of submission of application.

5.7 Prospective applicants should note the requirement to produce MFHEA recognition statements in respect of their qualifications from MFHEA, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).

Ministry / Department :

 Ministry for the National Heritage, the Arts and Local       Government

Contact Persons :

Bernice Marston

Address :

 26, Archbishop Street, Valletta, Malta

Telephone :

 20908634

Email address :

bernice.marston@gov.mt

  • Note

  • In case of conflict in interpretation of any part/s of a call for applications, the final interpretation should be that of the published Maltese version of the call for applications.