Vacancy Details

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    Assistant Manager (Procurement)

     Reference No. Circular No. HR/OPM 02/2020


    Public Service and Sector Employees  

    Indefinite  

    Administrative and Managerial
    Published Date: 21/02/2020 12:00
    Closing Date: 06/03/2020 12:00
    Ministry: Office of the Prime Minister

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The Director (Finance and Administration), Office of the Prime Minister invites applications for the post of Assistant Manager (Procurement) in the Office of the Prime Minister.

This appointment is subject to a probationary period of six (6) months.

During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.

During the probationary/trial period, appointees must successfully complete a training course organised by the Institute for the Public Services for Officers performing duties in Procurement (at MQF Level 4), within one (1) year of their date of appointment, in order to be eligible for confirmation of appointment. Therefore, officers engaged who would not have obtained this certification within the probationary period of six (6) months, will be given a onetime extension of their probationary period of six (6) months to successfully obtain this certification.

The salary for the post of Assistant Manager (Procurement) for those applicants entering into the grade under the eligibility provisions of paragraph 4.1(a) or 4.1(c) is Salary Scale 12, which in the year 2020 is equivalent to €18,142 per annum, rising by annual increments of €354 up to a maximum of €20,266.

An Assistant Manager (Procurement) in Salary Scale 12 will progress to Scale 11, which in the year 2020 is equivalent to €19,350 per annum, rising by annual increments of €375.17 up to a maximum of €21,601, on attainment of the MQF Level 5 Diploma referred to in paragraph 4.1 (b), in not more than two (2) years from the date of appointment, in failure of which, appointment would be relinquished.

An Assistant Manager (Procurement) who satisfies the eligibility provision of paragraph 4.1 (b) will be placed in Salary Scale 11, which will progress to Scale 10 (€20,603 x €407.67 - €23,049) in the year 2020 on completion of three (3) years’ service in the grade in Salary Scale 11, subject to satisfactory performance.

On being appointed, a successful candidate would be requested to renounce to any other application/s currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to Assistant Director calls.

Lateral applications by public officers who already hold an appointment in the same grade/position being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.

  1. Successful candidates are to serve in this post for a minimum of two (2) years, without prejudice to applications for Assistant Director calls. 

It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in Procurement, subject to availability of vacancies and the exigencies of management.  

The result will be valid for a period of two (2) years from the date of publication.

Duties

The duties of Assistant Manager (Procurement) include:

  1. The keeping of IT databases updated with correct information of tenders published and throughout the whole procurement cycle;

  2. Assisting the Departmental Contracts Committee by taking minutes and preparing memos;

  3. Use the e-procurement system (ePPS) in an efficient and effective manner to expedite matters and achieve results;

  4. Informing Contracting Authorities that the offers have been unlocked and which documentation is to be produced when submitting the Evaluation Report;

  5. Monitoring the timely submission of the Evaluation Reports and sending the necessary reminders;

  6. Monitor and record awards or rejections to Economic Operators who submitted a bid;

  7. Forward copies of the Contract Agreement to competent Authorities;

  8. Assist in the preparation of procurement documents for the purchase of requirements;

  9. Assist in the monitoring and enforcement of the public procurement procedures and ensure that all procurement documents are in line with applicable procedural, technical and legal requirements;

  10. Circulate and keep proper records of Contracts Circulars and Procurement Policy Notes, Standard Operating Procedures and any other Procurement related material;

  11. Monitor existing contracts to ensure compliance with agreements;

  12. Monitor expiring tenders to ensure timely issue of new tenders;

  13. Any other duties as assigned by the Director or his/her representative; and

  14. Any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.

Eligibility

By the closing time and date of this call for applications, applicants must be:

Public Officers, or Public Sector employees performing duties in the Malta Public Service, or RSSL employees, who are confirmed in their current appointment.  Public Officers who are on loan/detailed with/deployed with/on attachment to Public Sector organisations may also apply; 

AND

  1. A recognised Diploma (MQF Level 4), or a recognised comparable qualification in Procurement or Business or Finance or a recognised comparable qualification; 
OR 

  1. A recognised qualification at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in Procurement or Business or Finance or a recognised comparable professional qualification.
OR 

  1. In possession of two (2) subjects at Advanced level (one of which must include a pass in one subject of the following: Accounts or Economics or Physics or Computing/ICT or Marketing or Pure Mathematics or Mathematics) and three (3) subjects at Intermediate Matriculation Level (one of which must include a pass in one subject of the following: Accounts or Economics or Physics or Computing/ICT or Marketing or Pure Mathematics or Mathematics), or a recognised comparable qualification. 

Successful candidates who are in possession of a recognised MQF Level 4 (Diploma or two (2) subjects at Advanced level and three (3) subjects at Intermediate Matriculation level, or a recognised comparable qualification) in the areas highlighted in 4.1 (a) or (c), shall enter as Assistant Manager (Salary Scale 12). On appointment, appointees will bind themselves to successfully complete a recognised qualification in a related area at MQF Level 5, in not more than two (2) years, to progress to Salary Scale 11, in failure of which they would relinquish their appointment. Upon possession of a relevant MQF Level 5, as indicated in paragraph 4.1 (b), in related areas such officers shall progress to Assistant Manager (Salary Scale 11).  All other progressions shall be in accordance with the provisions enshrined in the document entitled ‘Working Conditions for Officers within the Managerial Stream for Qualified Personnel’.

Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

Moreover, candidates who have not yet formally obtained any of the qualifications as indicated in paragraph 4.1 (a) to (c) will still be considered, provided that they submit evidence that they have obtained the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken as part of a higher recognised MQF level programme of study, as required in the aforementioned eligibility criteria, by the closing time and date of the call for applications.

To determine the comparable level of responsibility of Public Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of Public Officers applying for this position, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity.
The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sector employees who are selected for the post, subject to the consent of the entity. RSSL employees selected for this post will have their employment with RSSL ipso facto terminated following the successful completion of the probationary period.

Applicants must be eligible to take up their due appointment, in terms of 4.1 and 4.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.

Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below)
Ministry / Department :
HR Branch, Finance & Administration Directorate, Office of the Prime Minister
Contact Persons :
Maryanne Xuereb, Romina Brincat, Eloise Magro
Address :
Auberge de Castille, St Paul’s Street, Valletta
Telephone :
22001010, 22001016, 22001011
Email address :

  • Note

  • All Calls for Applications close at 19:00 on the respective closing dates unless otherwise stated.
  • In case of conflict in interpretation of any part/s of a call for applications, the final interpretation should be that of the published Maltese version of the call for applications