1. The Local Government Division (LGD) within the Ministry for Culture, Lands and Local Government, wishes to identify suitable persons who could be recommended to fill the Position of Executive Secretary in Local/Regional Councils listed in 'Annex B'.

3.  The following remuneration based on the salary scales of the Public Service, and according to Regulation 4(2) of the Local Councils (Human Resources) Regulations (Subsidiary Legislation 363.20), shall be payable to Executive Secretaries in Local/Regional Councils.

3.2 Persons employed as Executive Secretaries for the first time shall be placed on the second notch below the maximum of the respective scale. The Executive Secretary whose contract is renewed by the same Council shall not be subject to any other probation.

3.3 An Executive Secretary whose contract with the Council is terminated and enters into a new contract with a different Council, shall be subject to a probation for a period of one year and shall be paid the maximum of the relative salary scale.

3.4 An Executive Secretary is also entitled to the following benefits:

i. A Performance Bonus of up to a maximum of 15% in line with policy and procedures as in force from time to time and subject to satisfactory performance (up to 10% determined by the Council and up to a further 5% determined by the LGD).

ii. Disturbance Allowance of €1,500 per annum for Salary Scale 5, and €1,000 per annum for Salary Scales 6 and 7.

iii. All inclusive Communication Allowance of €815 per annum.

iv. All inclusive Transport Allowance of €1,000 per annum.

3.5 In the case of Public Officers/Public Sector employees, they are entitled to:

i. retain all inherent rights enjoyed in the Public Service/Public Sector during the engagement period with the Local/Regional Councils;

ii. retain their substantive grade/indefinite status with the Malta Public Service or Public Sector entity;

iii. have their period of appointment as Executive Secretary deemed as ‘Service in the Grade’ for the purpose of computation of length of service, seniority, salary, progression and, where applicable, for Treasury pension purposes.

4. The job duties for the position of Executive Secretary may be viewed in 'Annex A' attached to this Circular.

5. The list of current vacancies within the Local and Regional Councils and the respective salary scale may be viewed in 'Annex B' attached to this Circular. Applicants will also be considered to fill any future vacancies in this position in Councils as may arise.

6.1 By the closing time and date of this call for applications, applicants must be:

i.Citizens of Malta;

ii.Proficient and able to communicate effectively both verbally and in writing in the Maltese and English languages.

iii a. In possession of a recognized Master’s degree at MQF Level 7 (subject to a minimum of 90 ECTS credits, or equivalent*) in Business Administration or Management or in relevant areas as determined by Management.

*A recognised Masters qualification with a minimum of 60 ECTS credits is only accepted subject to an MQRIC formal Masters recognition statement being submitted with the application (subject to the provisions of clause 5.4 of the General Provisions document). A recognised Masters qualification from the University of Malta (awarded pre-2009) with less than 60 ECTS credits is acceptable provided that it is verified by MQRIC or the University of Malta that the workload is comparable to at least 60 ECTS credits.

b. In possession of a recognised Bachelor’s degree at MQF Level 6 (subject to a minimum of 180 ECTS credits, or equivalent*) in Business Administration or Management or in relevant areas as determined by Management with two (2) years relevant work experience.

*A recognised comparable Bachelor's Qualification, as applicable, is only accepted subject to an MQRIC formal recognition statement being submitted with the application (subject to the provisions of clause 5.4 of the General Provisions document). A recognised Bachelor's qualification from the University of Malta (awarded pre-2009) with less than 180 ECTS credits is acceptable provided that it is verified by MQRIC or the University of Mlata that the workload is comparable to the minimum of 180 ECTS credits.

c. In possession of a recognised Diploma at MQF Level 5 (subject to a minimum of 60 ECTS credits, or equivalent*) in Buiness Administration or Management or in relevant areas as determined by Management with (5) years relevant work experience.

*A recognised qualification comparable to 60 ECTS credits, as applicable, is only accepted subject to an MQRIC formal recognition statement being submitted with the application (subject to the provisions of the clause 5.4 of the General Provisions document).

d. In possession of a recognised qualification MQF level 4 (subject to a minimum of 120 ECTS credits, or equivalent*) in Business Administration or Management or in relevant areas as determined by Management with seven (7) years relevant work experience.

*A recognised qualification comparable to 120 ECTS credits, as applicable, is only accepted subject to an MQRIC formal recognition statement being submitted with the application (subject to the provisions of clause 5.4 of the General Provisions document).

e. Public Officers in Salary Scales 5 to 7 (both Scales included) and Public Sector employees at a comparable level of responsibility.

f. Public Officers in Salary Scales 8-11 (both Scales included) and Public Sector employees at a comparable level of responsibility, with three (3) years relevant work experience.

6.2 (i) Candidates who have not yet formally obtained or are not yet approved for the qualification specified in paragraph 6.1 or else as indicated in paragraph 3.1 of the general provisions https://publicservices.gov.mt/en/people/Documents/Recruitment_GenProvs/General%20Provisions_ENG.pdf will still be considered provided that they submit evidence that they are in the final phase of their course leading to such qualification. Appointees must obtain, or be approved, for the award of such qualification within one year of their appointment date. If this stipulated deadline for the attainment of such qualification is not met, the appointment will be, for this reason, automatically terminated

(ii) Furthermore, candidates who are currently following a recognised programme of study at a higher MQF level than that requested above will also be considered. Such candidates are to submit evidence that they have successfully completed the necessary ECTS credits, or equivalent, and attained the required MQF level, by the closing time and date of the call for applications. Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).

(a) The probation period and progression entitlement (as the case may be) start to count from date of appointment.

(b) Such appointees will not benefit from any allowances until attainment of, or are approved for the indicated qualification referred to in clause 6.1 or 6.2.

6.3 Applicants are obliged to immediately inform the Selection Board (if result has not yet been published, in which case the application should be withdrawn by the applicant) or the HR Unit within the issuing ministry / department (if result has been published) upon any change in the status of their appointment from the date of submission of their application until the closing date, or upon being called for appointment as a result, of this call for application, as the case may be. Non-observance of this instruction may lead to disciplinary action. On its part, at the start of the interview, the Selection Board will request the candidate to declare any changes in status of his/her current appointment from the date of submission of application.